[TUYỂN DỤNG]
JICA Việt Nam tuyển 01 trợ lý cho chuyên gia dài hạn JICA thuộc Dự án Hợp tác Kỹ thuật “Nâng cao năng lực về thúc đẩy hiệu quả thị trường chứng khoán Việt Nam”. Đối tác phía Việt Nam là Ủy ban Chứng khoán Nhà nước, Bộ Tài chính.
Thông tin chi tiết về công việc, yêu cầu ứng tuyển và chế độ được ghi ở phía dưới.
Xin vui lòng nộp hồ sơ ứng tuyển qua email với tiêu đề “Application for the post of Secretary to JICA expert of TC Project at SSC” tới địa chỉ email sau: norichika.ikeda@gmail.com
Hạn nộp hồ sơ: 31/05/2024 (thứ Sáu).
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1. Qualifications and Requirements:
(1) Bachelor’s degree in economics (Master or Ph.D could be an advantage).
(2) Strong written and oral communication skills in Japanese and Vietnamese (Fluency in English could be an advantage).
(3) More than 3-year experiences at Japanese corporation. Working experience in JICA Technical Cooperation Projects for more than 1 year is preferred.
(4) At least 3 years full-time working experience.
(5) Experience with computers, including MS Word, Excel and Powerpoint.
2. Main duties and responsibilities (TOR)
As the secretary of the project, s/he shall perform the following under the direct supervision of the JICA Expert:
(1) Project management assistance:
– Support implementation, coordination and follow-up of the project (including making appointment, liaising with relevant government officials, providing data inputs, assisting in progress reports preparation etc.)
– Support the Employer in liaison, relation building and trouble-shooting with the Counterparts that the objectives of the project may be carried out smoothly.
– Support communication with related agencies including VASB, security companies and other donors.
(2) Event arrangement (Training course/seminar/mission)
– Support formulation, organization and arrangement/ follow-up of training course/seminar/ meeting/workshops.
– Logistic arrangement for missions.
(3) Secretarial tasks
– Handle incoming phone calls, in/out coming mails and correspondence
– Schedule meetings and arrange appointments
– Fully understand the objectives of the project and provide interpretation service for the Employer as required and make summary report.
– Attend meeting/ seminar as per required, take notes and report
– Provide general secretarial work & administrative affairs (including typing, formatting & filing documents, etc.)
– Translate letters, correspondence, documents, reports and other information as required.
– Provide logistics support: arrangement of travel, visa, transportation, etc.
– Maintain & update contact database for the Counterparts, related agencies, other donors, media agencies, etc.
(4) Administration/ accounting tasks
– Procure & conduct maintenance of office equipment, manage the provision of stationeries (including supplier searching and contract negotiation)
– Handle processing payments of office administrative services and assist the Employer in preparing budget estimation and managing budget execution (application and settlement).
– For project’s procurement (as necessary): supplier searching; contract preparation/negotiation; payment for related project office rental, counterpart equipment, support service (inc. translation, survey, training course, etc)
(5) Other support works
– Perform other duties as assigned by the Employer.
3. Working conditions
1) Working period: Possible duration is 3 years. Initial contract within period from middle of June, 2024 (as the latest) to April 2026.
2) Working time: 5 days per week, from Monday to Friday; 8 hours/day, 8:00-17:00 (1 hour lunch time)
3) Working place: State Securities Commission, 164 Tran Quang Khai str., Ly Thai To ward, Hoan Kiem dist., Hanoi
4) Contract: yearly-based contract; Probation: 2 months
5) Salary: negotiable, to be decided based on the candidate’s qualifications and relevant experiences. (referable UN Cost-norms)
4. Application
Candidates must submit a detailed Curriculum Vitae (CV) in Japanese and English.
In addition, the candidate is requested to include copies of academic achievement and language certificates.
The reference letter of the supervisor of previous jobs will be taken into consideration.
The documents must be sent to the following e-mail address: norichika.ikeda@gmail.com with the subject of “Application for the post of Secretary to JICA expert of TC Project at SSC”.
The closing date for submission is May 31, 2024 (Fri)
Only short-listed candidates will be notified of the information of the subsequent selection interview. The selection interview will be held in the first week of June 2024.
5. Reference of the work contents
i. Procurement work: Complying with JICA procurement rules, obtaining estimates, checking consistency with specifications, checking price competition, negotiating payment terms, and following up on delivery dates.
ii. Accounting work: Comply with JICA accounting rules, assist with quarterly accounting reports, collect and confirm the contents of necessary documents such as contract documents, VAT invoices, receipts, and delivery notes.
iii. Organizing and managing conferences and workshops: Assistance in preparing and arranging the venue, participants, program, invitations, meals, tea breaks, honorariums, transportation for main participants, printing of handouts, and equipment for online participants.
iv. Summary note and report work: To make a minute of the meeting, to note down issues of the meeting and remaining issues, to note down deadlines for issues, to confirm signatories, to follow up on signature circulation.
Nguồn: JICA Việt Nam.
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